Nov 042014
 

Many times at work we usually send incorrect or incomplete emails without attachment through Microsoft office outlook to our colleagues or higher level management. It feels ashamed like by writing the text “Sorry, Please ignore my mail”.

Instead, Microsoft Office Outlook has an inbuilt feature to “Recall and replace a message” or just “Recall a message”.

Recall and Replace a message

In order to recall and replace a message follow following steps:

Step 1: In Mail, in the Navigation Pane, click Sent Items.

Step 2: Open the message that you want to recall and replace

Step 3: On the Message tab, in the Actions group, click Other Actions, and then click “Recall this message”.

Recall This Message

Recall This Message

Step 4: Click “Delete unread copies and replace with a new message” radio button as shown.

Select “Tell me if recall succeeds or fails for each recipient” check-box for getting notifications.

Delete unread copies and replace with a new message

Delete unread copies and replace with a new message

Step 5: Click OK, and then type a new message and include the attachment.

Step 6: Click Send.

In another scenario, you accidentally send a message announcing a party for your staff that afternoon. However, the party is actually scheduled for the next week. In this case, you want to recall the message but not replace the message at this time.

Recall a message

Step 1: In Mail, in the Navigation Pane, click Sent Items.

Step 2: Open the message that you want to recall.

Step 3: On the Message tab, in the Actions group, click Other Actions, and then click “Recall this message”.

Step 4: Click “Delete unread copies of this message” radio button and click “OK” as shown below.

Delete unread copies of this message

Delete unread copies of this message

 

All the recipients who didn’t read your email will not be able to know the incorrect email that you have sent to them earlier.

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